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Attendance & Time
How attendance affects payroll
How days present, paid leave, week offs and holidays turn into paid days and loss of pay (LOP) in a pay run.
- Payroll Admin
- HR Admin
On this page (3 sections)
India: salary is prorated by attendance
For India-registered organisations, earnings of salaried employees are prorated by how many working days they were present or on paid leave:
| Figure | How it’s worked out |
|---|---|
| Working days | Days in the period − week offs − observed holidays. |
| Paid working days | Days present + paid leave days. A half-day leave counts as 0.5 for that day — attendance on the other half isn’t added. |
| Each earning | Earning × paid working days ÷ working days, never more than 100%. |
Example: a month with 31 days, 8 week offs and 1 holiday has 22 working days. An employee present for 19 days with 2 days of paid leave has 21 paid working days, so each earning is paid at 21 ÷ 22.
If your statutory rule set uses a fixed number of days per month for LOP (the LOP Day-Count Convention rule), that number is used in place of the calendar days. See Statutory rule sets.
United States
For US organisations, attendance doesn’t change pay — salaried earnings are paid in full.
Days Paid and Days Present
- Days Present
- Days worked, weighted by the hours recorded — so a day can count as 1, 0.5 or 0. A day with a missing punch-out, or with punches 24+ hours apart, counts as 0 until corrected.
- Days Paid
- Days in the period minus days marked absent. Shown on the payslip and as “Payable Days” on the PDF.
Related articles
- Running Payroll & ComplianceRun a pay runCreate a pay run for one period of a pay group, review totals and payslips, fix employees who couldn’t be calculated, and recalculate.
- Leave ManagementHow leave worksLeave policies, balances, request statuses and how weekly offs, holidays and half days are counted — the concepts behind every leave screen.
- Attendance & TimeImport attendance from Excel or CSVBring in punches from a biometric device or any spreadsheet: map your columns, review problem rows and import — large files run in the background.