Recruitment

Review applications and move candidates through the pipeline

Find new applications, read resumes and cover letters, and shortlist, reject, schedule, approve or make an offer to each candidate.

  • HR Admin
  • Manager
2 min read
On this page (6 sections)
  1. Find applications
  2. Application statuses
  3. Review a candidate and change their status
  4. Approve a candidate
  5. Interview history
  6. Frequently asked questions

Find applications

Go to
  1. Recruitment
  2. Job Applications

Applications are listed newest first. Use the tabs to focus on a stage, the designation filter to focus on a role, and search to find a candidate by name.

TabShows
AllEvery application, whatever its status.
ShortlistedCandidates you have shortlisted.
RejectedCandidates you have rejected.
Review LaterNew applications still in Pending — this is where new candidates land.

Candidates at Interview Scheduled, Approved or Offer Extended appear under All.

Application statuses

Choose in “Change status to”Shown asWhat it needs
PendingPendingNothing — this is the status of every new application.
ShortlistShortlistedNothing.
RejectRejectedOptional feedback. You’ll be asked to confirm.
Schedule InterviewInterview ScheduledA round title, date and time, and an interviewer.
ApproveApprovedAt least one interview round. Choose which round you are approving on.
Offer JobOffer ExtendedOptional feedback.

Review a candidate and change their status

  1. Click Review Application on the candidate’s row.

  2. Check the summary — email, phone, current CTC, expected CTC and notice period — and read the cover letter if there is one. Click Download Resume to open the resume.

  3. In the Status card, choose an option in Change status to. Extra fields appear for some options.

  4. Click Save. You’ll see “Application updated”.

Approve a candidate

Approval is based on an interview round. Choose Approve, pick the round in “Approving based on which round?” if there is more than one, and add optional interview feedback. The chosen round is marked Approved too.

Interview history

The Interview History card on the application lists every round, newest first, with its status, date and time, interviewer, notes, feedback, panelists and any attachment. Click Manage panel & feedback → to open a round.

Frequently asked questions

In Recruitment → Job Applications, under the Review Later tab (status Pending). You can also click the Applicants count on Job Listing.

No. It records the decision and shows the candidate as Offer Extended. Send the offer through your usual process, then add the employee.

Yes, if you have delete permission for Recruitment — use Delete Application on the row and confirm.

Related articles

Review applications and move candidates through the pipeline | Mocha HRMS Help Center