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Running Payroll & Compliance
Payslips: generate, download and understand them
What’s on a Mocha HRMS payslip, when employees can see it, and how admins generate and download payslip PDFs.
- Payroll Admin
- HR Admin
- Employee
On this page (4 sections)
When payslips are available
A payslip is created for each employee when a pay run is calculated. Employees can see it in My Workspace → My Payslips once the pay run is approved.
What’s on the payslip
| Section | Shows |
|---|---|
| Header | Your company name, address and logo, the month and a payslip reference. |
| Employee details | Name, Employee ID, designation, department, location, pay frequency, pay period, pay date and Payable Days (with unpaid days in red). |
| Earnings and deductions | Every earning with gross earnings, and every deduction — including Provident Fund, ESI, Professional Tax and TDS — with total deductions. |
| Employer contributions | Amounts your company pays on top of salary, such as the employer’s PF. They aren’t deducted from pay. |
| Net pay | In figures and in words. |
| Payment details | Bank name and masked account number, plus PAN (India) or SSN, filing status and work state (US). |
| Year to date | India: taxable salary and TDS withheld this financial year. US: Social Security and Medicare wages this year. |
| Leave summary | Each leave type’s credited, applied, approved and remaining days. |
Generate PDFs for a whole pay run
Open an approved or posted pay run and click Generate All Payslips. The PDF column shows whether each payslip has been generated and when it was last downloaded.
This step is optional — a PDF is created automatically the first time anyone downloads a payslip. PDFs are also filed in the employee’s Payroll & Compensation folder in the Document Center.
Download one employee’s payslip
Go to
- Employees
- General Details
- Employee
- Payroll & Banking
- Payslips
Pick the month and click Generate & download. The month must be covered by an approved or posted pay run.
Related articles
- Employee Self-ServiceView and download your payslipsFor employees: find your payslips, read the breakdown and download a PDF.
- Employee ManagementView an employee’s profile, documents and payslipsUse the employee profile to see contact, employment, working hours, payroll, documents and leave in one place — and download payslips.