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Employee Self-Service
Log mileage trips and track reimbursement
For employees: record business trips by distance, odometer or addresses, see what you’ll be reimbursed, and follow your claim to payment.
- Employee
On this page (4 sections)
Before you log a trip
Go to
- My Workspace
- Mileage
- The Mileage Rate card shows your company’s rate per km or mile, set by your finance team.
- You need to have punched in on the day of the trip.
Log a trip
Click + Log Trip.
Choose the Trip Date.
Choose how the distance is measured:
- Enter the distance — type the one-way distance.
- Odometer readings — enter the opening and closing readings.
- Calculate from addresses — enter From and To. Click Preview distance to check it.
Tick Return journey — bill both legs if you came back the same way.
Enter the Purpose, such as a client visit, and any Notes for your approver.
Check the amount preview and click Submit Trip.
Amount = distance (doubled for a return journey) × the rate.
Track your trips
| Column | Shows |
|---|---|
| Status | Pending, Approved, Rejected (with the reason) or Cancelled. |
| Payout | Where your reimbursement is: Sending, With Finance, then Paid — with the finance reference number. |
Approved trips are paid as an expense reimbursement by your finance team, not through your payslip.
If you can’t log a trip
| Message | What to do |
|---|---|
| “Punch in before logging a trip for this date.” | Choose a day you punched in. |
| “No mileage rate is configured…” | Ask your finance team to set the mileage rate. |
| “Could not calculate the distance automatically…” | Switch to Enter the distance. |
| “The closing odometer reading must be higher than the opening one.” | Check your readings. |