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WHY AUTOMATED AP/AR
Manual Bill Entry Doesn't Scale.
Manually entering vendor invoices and chasing overdue owner balances eats hours every week. Mocha Manage’s HOA accounts payable software auto-captures and routes vendor bills, while HOA accounts receivable tools keep a live aging report of every account in arrears.
As community association software, Mocha Manage gives boards and management companies one system for what’s owed to vendors and what’s owed by owners — fully reconciled.
0
Manual invoice data entry
30/60/90
Live aging buckets for arrears
100%
Payments reconciled to the GL
1-Click
1099 vendor filing exports
Features of Accounts Payable & Receivable in Mocha Manage
AP AUTOMATION
Vendor Bills, Entered Automatically
Upload or email an invoice — Mocha Manage codes and routes it.
- Auto-capture invoice data
- Coded to the right GL account & property
- Duplicate invoice detection
- Every bill attached & stored
APPROVAL WORKFLOWS
Bills Route to the Right Approver
Set approval limits by role — nothing gets paid without sign-off.
- Multi-level approval routing
- Dollar-threshold rules
- Mobile approval from any device
- Full audit trail on every bill
VENDOR PAYMENTS
Pay Vendors in a Few Clicks
Batch vendor payments by ACH or check — reconciled automatically.
- Batch ACH & check runs
- Auto-reconciled to the GL
- Scheduled payment runs
- 1099 tracking built in
ARREARS TRACKING
Know Exactly Who Owes What
A live aging report tracks every overdue owner balance.
- Real-time aging report (30/60/90+)
- Automatic late fee & reminder triggers
- Delinquency trend by property
- Collections-ready owner history
COLLECTIONS
Move Overdue Accounts Toward Resolution
Escalate overdue balances through a structured collections workflow.
- Configurable collections stages
- Auto-generated demand letters
- Attorney & agency handoff tracking
- Full payment plan tracking
Powerful Built-In Integrations
Keep everything in sync, from filings to screenings, and manage everything in one place.
IRS
Simplified 1099 Filing
TransUnion
Smart Tenant Screening
Sure App
Renter's Insurance. Seamlessly Integrated.
CSG Forte
Secure Online Payments
Cashfree Payments
Seamless Online Payments
Mocha Signature
Optimize digital signing anytime.
IRS
Simplified 1099 Filing
TransUnion
Smart Tenant Screening
Sure App
Renter's Insurance. Seamlessly Integrated.
CSG Forte
Secure Online Payments
Cashfree Payments
Seamless Online Payments
Mocha Signature
Optimize digital signing anytime.
How AP/AR Works in Mocha Manage
Invoices Come In, Get Coded
Vendor invoices are captured and auto-coded to the right GL account and property.
Approvals Route Automatically
Bills go to the right approver based on your role and dollar-threshold rules.
Payments Go Out, Arrears Tracked
Vendor payments are batched and reconciled, while owner balances in arrears stay visible in a live aging report..
Built for Boards, Treasurers & Management Companies
Mocha Manage's AP/AR isn't a bolt-on — it's built directly into your HOA or community association's accounting.
Faster Bill Pay
Invoices are captured and coded automatically — no manual data entry.
Fewer Errors
Duplicate detection and GL coding rules cut down on miscoded or duplicate payments.
Full Audit Trail
Every approval, payment, and reminder is logged and reportable.
Faster Collections
Automated reminders, late fees, and a structured workflow move arrears toward resolution.
Our Trusted Partners
